|
|
|
|
Pennsylvania Staff Development Council Policy Manual
This policy manual was adopted by Pennsylvania Staff Development on March 6, 2009 effective September 25, 2008.
Article III, Section 3: Additional Responsibilities of the Officers
(a) The President will meet the requirements of the National Staff Development Council to maintain its affiliation, which includes. 1. Completion and submission of an annual report. NSDC required both a mid-year and end-of-way report to meet this annual requirement. This annual report is a statement of PSDC's annual strategic planning goals and should be aligned with those goals identified by NSDC. 2. Completion and distribution of a newsletter published at least two times annually for distribution to the entire PSDC membership. 3. Determine and plan with President-Elect topic(s) for annual Institute and any PSDC-sponsored events. This topic(s) must support annual PSDC strategic goals which are aligned to NSDC strategic goals. 4. Determine and plan for annual Spring event. 5. At the conclusion of the first year of a President's term, the President will schedule at the June Board meeting the vote for the next President-Elect, Treasurer, Secretary based on the slate of officers provided by the Nominations Committee. For example, at the June, 2010 Board meeting, the President will call for the vote of the President-Elect (who must have served on the 2008 and 2009 annual Institute committees), Secretary, and Treasurer who will begin their 2-year term of office in June, 2011. At the June, 2011 Board meeting, no votes are needed. At the June, 2012 Board meeting, the President will call for the vote of the officers who will begin their 2-year term of office in June, 2013, and so on. (b) The President-Elect - As chairperson of the annual PSDC Institute, the President-Elect is responsible for the following: 1. Determine and plan with President topic(s) for annual, Institute and any PSDC-sponsored events. This topic(s) must support annual PSDC strategic goals which are aligned to NSDC strategic goals. Board input will be solicited for the selection of topic/speaker(s). 2. On appointment to the portion of President-Elect, this officer will immediately make necessary arrangements (Institute site, topic, speakers/presenters, date) for the annual Institute that will occur one year in advance. For example, if appointed to the position of President-Elect in June, 2008, the President-Elect is responsible for arranging and announcing to the rest of the Board the date, site, topic, speakers for the 2009 annual October Institute. The President-Elect must announce at the June, 2009 Board meeting, the arrangements (site, topic, speakers/presenters, date) for the 2010 annual October Institute. (c) The Secretary - 1. As secretary, the minutes must be archived, maintained, and identified by year in a 3-ring binder. 2. Within two weeks following a Board meeting, the Secretary will forward for approval to all Board members the minutes of that meeting. (d) The Treasurer - 1. Copies of all forms required of the treasurer are included as appendices within this document. 2. The President, President-Elect, Secretary, and Past-President will meet with the treasurer to audit all financial records in preparation for the annual report that the treasurer will present to the Board at the June Board meeting. The meeting with the President and President-Elect will occur at least one month preceding the June Board meeting. (e) The Past-President - 1. The Past-President will convene the Nomination Committee in the Spring of a President's first year term to develop a slate of nominees for President-Elect, Secretary, and Treasurer. This slate of officers must be current Board members who meet the qualifications for those positions. 2. At the conclusion of the first year of a President's term, the Past President will announce at the June Board meeting, the slate of officers nominated for the next President-Elect, Treasurer, and Secretary. For example, prior to the June, 2010 Board meeting, the Past-President and the Nominations Committee will nominate a President-Elect (who must have served on the 2008 and 2009 annual Institute committees), a Secretary, and a Treasurer who will begin their 2-year term of office in June, 2011. At the June, 2011 Board meeting, no votes are needed; therefore, no nominations must be made. Prior to the June, 2012 Board meeting, the Past-President and the Nomination Committee will nominate the officers who will begin their 2-year term of office in June, 2013, etc.
Article III, Section 6:
At the conclusion of the second meeting missed by any board member, the Board will deliberate and vote upon the continuation or termination of said member.
Article IV, Section 2:
(a) The Nomination Committee - 1. When a position on the Board becomes vacant for any reason and is accepted by the Board at a regularly scheduled Board meeting, the Nomination Committee will communicate within one month to the general membership the vacancy. Members interested in being considered for this vacant Board position, will be directed to provide a resume, a letter of interest, and two references within one month to the Past-President or President's designee for consideration. The Nomination Committee will review all applications and make a recommendation to the Board for development of a slate of no more than two candidates per vacant position. On approval of the Board, this slate of candidates will be communicated to the general membership for a vote to take place within one month. (b) The Program Planning Committee - 1. The Program Planning Committee is responsible for the annual October Institute. This shall include but not be limited to the date, topic, speaker, site, food, brochure, advertisement, cost, equipment, transportation, decorations/center-pieces, membership social, hotel accommodations, etc. 2. The President-Elect will identify sub-committees and sub-committee chairs to address the various tasks. Sub-committee chairs will collaborate with chairs of other sub-committees and standing committees, as needed. 3. The annual Spring conference will be chaired by committee members working collaboratively with the President-Elect and President. *Note: The Chair of the Spring conference will be considered by the Board for the position as the next President-Elect. (c) The Budget Committee - 1. The Budget Committee will audit the financial records in preparation for the annual report that the treasurer will present to the Board at the June Board meeting. The audit involving the Treasurer, President, President-Elect, Secretary, and Past-President will occur at least one month preceding the June Board meeting. (d) The Communications Committee - 1. The Communications Committee Chair will work collaboratively with the President-Elect to develop the annual Institute brochure. This chair will be responsible for the distribution and mailing of the brochure to affiliate members, and other agencies (school districts, Intermediate Units, Institutions of higher learning, teacher organizations, and other appropriate educational entities). 3. The Communications Committee will work collaboratively with the President and the Board to develop and distribute the bi-annual PSDC newsletter. 4. The Communications Committee Chair will report at each Board meeting. 5. The Communications Committee Chair will work collaboratively with the Membership Chair to identify mailing lists of current and potential members. (e) The Membership Committee - 1. The Membership Committee Chair will work collaboratively with the Communications Committee Chair to identify mailing lists of current and potential members. 2. The Membership Committee will be responsible for an annual membership drive. 3. The Membership Committee Chair will report at each Board meeting. (f) The Awards Committee - 1. The Awards Committee will develop guidelines for recognizing innovative initiatives and best practices, such as the "Best Practices Award" and the "Mini-Grant". 2. The Awards Committee will advertise these opportunities for awards/grants at least six months prior to the annual October Institute. 3. Applications for the mini-grant and nomination forms for the award will be available on the PSDC website (www.pastaffdevelopmentcouncil.org) 4. The Awards Committee will review all applications and nominations, and select recipients to be announced for recognition during the annual October Institute. 5. The monetary amount of the mini-grant will be proposed by the Awards Committee with approval by a Board vote. 6. The Awards Committee Chair will invite recipients to attend the annual October Institute and will make the appropriate presentations at that time. CONFLICT OF INTEREST POLICY
Article 1 Purpose
The purpose of the conflict of interest policy is to protect this tax-exempt organization's (Organization) interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the Organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.
Article 2 Definition
1. Interested Person
Any
director, principal officer, or member of a
committee with governing board delegated powers, who has a direct or indirect
financial interest, as defined below, is an interested person.
2. Financial Interest (a) An ownership or investment interest in any entity with which the Organization has a transaction or arrangement. (b) A compensation arrangement with the Organization or with any entity or individual with which the Organization has a transaction or arrangement, or (c) A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the Organization is negotiating a transaction or arrangement. Organization is negotiating a transaction or arrangement.
Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.
A financial interest is not necessarily a conflict of interest. Under Article III Section 2, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists.
Article 3 Definition
1. Duty to Disclose In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement.
2. Determining Whether a Conflict of Interest Exists After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists.
3. Procedures for Addressing the Conflict of Interest a. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. b. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. c. After exercising due diligence, the governing board or committee shall determine whether the Organization can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. d. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the Organization's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter into the transaction or arrangement.
4. Violations of the Conflicts of Interest Policy a. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. b. If, after hearing the member's response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.
Article IV Records of Proceedings
The minutes
a. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board's or committee's decision as to whether a conflict of interest in fact existed. b. The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings.
Article V Compensation
b. A voting member of any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the Organization for services is precluded from voting on matters pertaining to that member's compensation. c. No voting member of the governing board or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the Organization, either individually or collectively, is prohibited from providing information to any committee regarding compensation.
Article VI Annual Statements
a. Has received a copy of the conflicts of interest policy, b. Has read and understands the policy, c. Has agreed to comply with the policy, and d. Understands the Organization is charitable and in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes.
Article VII Periodic Reviews
subjects: a. Whether compensation arrangements and benefits are reasonable, based on competent survey information, and the result of arm's length bargaining. b. Whether partnerships, joint ventures, and arrangements with management organizations conform to the Organization's written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further charitable purposes and do not result in inurnment, impermissible private benefit or in an excess benefit transaction.
Article VIII Use of Outside Experts
When conducting the periodic reviews as provided for in Article VII, the Organization may, but need not, use outside advisors. If outside experts are used, their use shall not relieve the governing board of its responsibility for ensuring periodic reviews are conducted |
|
This site is maintained by Ann Appolloni and was last updated on October 20, 2009. |
